How to pay out leave or adjust leave balances

This article explains both how to pay out their leave, as well as how to adjust an employee's leave balances (in case they accrued leave when they shouldn't have).

1. Within a pay run (this can be either the regular pay run or an ad-hoc pay run), find the employee and select Actions > Adjust leave
   
   
   
2. Select the leave category on the new row that was added to the Leave Adjustments section.
   
   The steps are then a bit different based on whether or not you want to pay for the leave.

Paying out leave

1. To pay out leave, leave the Apply Earnings Rules box ticked, and enter the amount to be paid out as a minus value in the hours box. After clicking Save you should see a line of “__ Leave Taken” in the earnings section to indicate that the employee is being paid.
   
   For example, the below adjustment is paying out 10 hours of Annual Leave.
   
2. You can press the Leave Balances button to view how much leave the employee will have after the pay run has been finalised.
   
   

Adjusting leave balances without paying

1. If you are adjusting leave balances and want to NOT pay for the balance (i.e. correcting an erroneous accrual), untick the Apply Earnings Rules box. To reduce the employee’s balance, enter a negative amount into the hours box (and vice versa).
2. After saving, you shouldn’t see any changes to the earnings section and can use the Leave Balances button to check the final balance is correct.