This guide summarises the use of tags and work types for clients using the Pay Cat Wine Industry (MA000090) Award Template
We have used a combination of employee tags, work types and shift conditions to allow your timesheets to be automatically interpreted according to the Wine Industry Award 2020 (MA000090).
Work Types
You can enable work types for each employee so you can discern which is appropriate to their job. These are selected when completing a timesheet and are a single selection. A shift can be made up of different timesheets each with a different work type. Only one work type can be selected at a time.
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Name |
Use case |
|---|---|
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Leave work types:
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If using leave requests directly in payroll, please turn all approved leave requests into a timesheet in the ‘Create Timesheet’ screen. |
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Kilometres travelled |
Select this work type to record kilometres traveled by an employee in their own vehicle. 1 unit represents 1 kilometre travelled. |
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Pruning or harvesting work during unexpected wet weather |
Select this work type if employee is engaged to perform pruning or harvesting work and a weather event not expected at the commencement of the casual employee’s work prevents the completion of four hours’ work |
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Call Back |
Select this work type when the employee has been required to be called back to work after finishing for the day |
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Public holiday not worked |
Select this work type where a permanent employee has a scheduled day off that falls on a public holiday when they would have otherwise worked. |
Shift Conditions
Shift conditions can be applied by default when creating a new location. That shift condition will be automatically applied whenever a location is selected. Shift conditions can also be applied to an individual timesheet when creating and approving timesheets. More than one shift condition can be selected at a time.
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Name |
Use case |
|---|---|
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Burning and/or waxing closed wine vats |
Select this shift condition for an employee engaged in burning and/or waxing closed wine vat for this shift |
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Firing casks |
Select this shift condition if employee engaged in the cask firing as a cooper for this shift |
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Working in a confined space |
Select this shift condition if employee is working in a confined space as a cooper for this shift |
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Dirty work |
Select this shift condition for an employee performing work as a cooper which is of an unusually dirty or offensive nature for this shift |
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Performing first aid duties |
Select this shift condition for an employee who is the current holder of appropriate first aid qualifications, such as a certificate from the St John Ambulance or similar body and is appointed by the employer to perform first aid duty for this shift |
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Coopers leading hand - 3-10 employees |
Select this shift condition for a leading hand in charge of coopers stream employees, except an employee engaged in the Grade 5 classification for 3-10 Employees for this shift |
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Coopers leading hand - 11-20 employees |
Select this shift condition for a leading hand in charge of coopers stream employees, except an employee engaged in the Grade 5 classification for 11-20 Employees for this shift |
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Coopers leading hand - over 20 employees |
Select this shift condition for a leading hand in charge of coopers stream employees, except an employee engaged in the Grade 5 classification for 20+ Employees for this shift |
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Other leading hand - 1-4 employees |
Select this tag for a leading hand in charge of 1-4 employees, except an employee engaged in the Grade 5 classification on a permanent basis |
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Other leading hand - 5-10 employees |
Select this tag for a leading hand in charge of 5-10 employees, except an employee engaged in the Grade 5 classification on a permanent basis |
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Other leading hand - over 10 employees |
Select this tag for a leading hand in charge of 10+ employees, except an employee engaged in the Grade 5 classification on a permanent basis |
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Meal not provided |
Select this shift condition if the employee is required to work overtime and is not provided with an adequate meal |
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Operating mobile crane |
Select this tag for an employee engaged in operating a mobile crane on a permanent basis |
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Wet work |
Select this shift condition for an employee who on any day works in a wet place on a permanent basis |
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Boilers and Flues |
Select this shift condition if employee washes out and chips boilers and/or cleans flues for this shift |
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Vintage period |
Vintage means a period not exceeding 6 months between November and June inclusive, which starts on the date when the harvest of wine grapes begins at a particular vineyard and ends on the date the last wine grapes are harvested at that vineyard. |
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These shift conditions are used where an employee may work across more than one ‘stream’ under the award in any given pay period. The best use of these shift conditions is to apply them to locations as a ‘default shift condition’ |
| Meal allowance not applicable |
This can be used to turn off the meal allowance when working overtime. The following situations apply:
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Tags
Tags can be selected in bulk (payroll settings > tags) or on the employee details screen. This is something that should be considered when onboarding an employee, and any time the conditions of their employment change.
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Tag name |
Use case |
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Accident Pay |
Use this tag when an employee is on accident pay |
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Agreed 6 hours worked without break |
Use this tag if the employee and employer have agreed that shiftworkers can work 6 hours without a break. The default behaviour is 4.5 hours |
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Agreed Upon Extended Maximum Hours (Up to 12 hours) |
Use this tag if time worked in a shift extends to 12 hours by agreement between employer and employee. |
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Burning and/or waxing closed wine vats |
Select this tag if employee engaged in the cask firing as a cooper on a permanent basis |
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Coopers leading hand - 11-20 employees |
Select this tag for a leading hand in charge of coopers stream employees, except an employee engaged in the Grade 5 classification for 11-20 Employees on a permanent basis |
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Coopers leading hand - 3-10 employees |
Select this tag for a leading hand in charge of coopers stream employees, except an employee engaged in the Grade 5 classification for 3-10 Employees on a permanent basis |
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Coopers leading hand - over 20 employees |
Select this tag for a leading hand in charge of coopers stream employees, except an employee engaged in the Grade 5 classification for 20+ Employees on a permanent basis |
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Firing casks |
Select this tag if employee engaged in the cask firing as a cooper on a permanent basis |
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First Aid |
Select this tag for an employee who is the current holder of appropriate first aid qualifications, such as a certificate from the St John Ambulance or similar body and is appointed by the employer to perform first aid duty on a permanent basis |
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Mobile crane operations allowance |
Select this tag for an employee engaged in operating a mobile crane on a permanent basis |
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Other leading hand - 1-4 employees |
Select this tag for a leading hand in charge of 1-4 employees, except an employee engaged in the Grade 5 classification on a permanent basis |
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Other leading hand - 5-10 employees |
Select this tag for a leading hand in charge of 5-10 employees, except an employee engaged in the Grade 5 classification on a permanent basis |
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Other leading hand - over 10 employees |
Select this tag for a leading hand in charge of 10+ employees, except an employee engaged in the Grade 5 classification on a permanent basis |
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Permanent night shift |
Select this tag if employee remains on night shifts for longer than 4 consecutive weeks on a permanent basis |
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TIL of OT |
Select this tag for an employee who elects for any overtime to accrue as time in lieu on a permanent basis |
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Vintage does not apply |
Select this tag when the extended span of hours rules do not apply to staff under a vineyard stream working in a vintage period |
Paid and Unpaid Meal Breaks
The Pay Cat Wine Industry Award template has been built under the assumption that where an employee has taken a break, the break should be recorded on the timesheet. That is, there are no auto meal break rules.
The award requires breaks to be taken in the following durations:
- Day work: Within the first 5 hours
- Shiftwork: Within the first 4.5 hours (or up to 6 hours by agreement
Award Template Updates
30th June 2023
Pay rate templates have been updated to incorporate the Fair Work Commission's 2023-24 annual wage increase. The new conditions and rates of pay apply from the first full pay period commencing on or after 1 July 2023. Additionally, a tweak has been made to the overtime rules to ensure that the correct penalty is applied to casual staff who work through a meal break at overtime rates.
27th June 2023 - Pay Condition Updates
Pay Cat have made several changes to the treatment of shiftwork based on feedback from beta testing. These changes include:
- Support for permanent night shift, with variations for permanent night shift working through a break
- Fixing an error which was previously defaulting paid breaks for shiftworkers on weekends to be treated as overtime rather than shiftwork penalties
- Distinguish between public holiday worked as shiftwork rather than day work. This affected if span of hours overtime should or should not be applied to the public holiday.
- Weekend penalties for day workers have been updated to exclude more shiftwork categories that were previously omitted
17th April 2023 - Initial Release
Pay Cat have developed the Wine Industry Award template. This improves on Employment Hero Payroll's Wine Industry Award template in the following ways:
- The new rule set can dynamically allocate day work versus shiftwork. The previous template only allowed the designation of day work or shiftwork by tag, meaning the allocation could only be made at the beginning of each pay period. This new change ensures businesses implementing a rolling roster or rosters with both day work and shiftwork can take advantage of automatic daywork / shiftwork assignment
- Permanent and casual employees are combined into a single rule set
- Pay condition rules have been mapped to Modern Award clauses to create a reference and audit trail for compliance and audit purposes.
- The new template corrects a known issue around identifying night shift worked as being 'after' 12 midnight rather than on or after 12 midnight
- The new template corrects a known issue around identifying afternoon shift worked as being 'after' 6PM rather than on or after 6PM.
- Rules have been simplified around meal breaks, paid breaks and receiving a penalty for working without a break
- Working without a break attracts '1.5x' the rate that should've applied. We have used separate pay categories instead of a rate multiplier to show this clearer in a pay run, as well as utilise roster warnings for this condition.
- Rule sets have been separated to deal with the Vineyard and Cella Door Sales stream. This makes onboarding easier when selecting a classification (employment agreement), with a dedicated rule set being used. This will ensure it is much easier to get different span of hours rules for different streams correct for users without a deep understanding of the Modern Award.
- Vintage period is now a shift condition. This will ensure a very specific date can be used to enter a vintage season and can be selected differently for different vineyards. Previously this was an across the board designation using an employee tag.
- Rules around applying overtime to public holidays as separate to ordinary hours worked on a public holiday.