Pay Cat Toolbox · Timesheet Shaper
Turn your timesheet export into a Pay Cat import.
Paste the export from your timesheet system into Google Sheets and tell Toolbox which column is which. It builds a Pay Cat Import tab with a row for each shift.
Map your export's own column names
$2 per active employee per month, added to your Pay Cat Payroll plan. No new contract.
Not on Pay Cat Payroll yet? Book a demo
Why is it hard to get timesheets from another system into payroll?
The hours are all there. They just aren't laid out the way payroll needs them.
Every system exports differently
Different systems use different column names and layouts, so an export from one doesn't look like an export from another.
There is more than start and finish
Breaks, kilometres and rates sit alongside the shift times, and all of it has to arrive in payroll in the right place.
Your system may not connect to Pay Cat
If your timesheet system or CRM has no Pay Cat integration of its own, the export is the way in.
Toolbox reads the export you already have and builds the import tab from it.
See it in action
Watch a timesheet export become a Pay Cat import
Just over two minutes, start to finish.
How does the Timesheet Shaper work?
Four steps. You only connect once.
1
Connect once
Install Toolbox in Google Sheets and paste in your Pay Cat Payroll API key. That's the most technical it gets.
2
Paste your export
Go to Extensions, then the Toolbox menu, then Time and Attendance, then Timesheet Shaper, and click Create source sheet. Paste your export in, keeping its original column headers in the first row.
3
Map your columns
Click Map columns for active sheet. Pick your Employee ID column, then your start and end times. If your time columns don't include dates, map a date column too.
4
Generate the import
Check Settings, then click Generate Import. Toolbox adds a Pay Cat Import tab with a row for each shift.
What goes in, and what comes out?
You tell Timesheet Shaper which of your columns is which. It builds the import from them.
What you map from your export
Employee ID Other ID Start Finish Kilometres Break duration Work type ID Duration Rate
Employee ID plus either separate start and end time columns or one combined start and end time column. Map a date column if your time columns don't include dates.
What the Pay Cat Import tab shows
Employee ID Employee name Start date time End date time Break start Break end Units Work type Work type name Status Rate
Two settings to check
✓The work type used for kilometres and mileage
✓A tick box for whether your timesheets include sleepovers
An example from the demo
✓A shift on 29 October with 5 kilometres, a 30 minute break and a rate of 23.12 comes out as a shift row, with the break start and end times filled in.
✓The 5 kilometres appear as their own row, with 5 in the Units column and a Kilometres work type.
✓Every row comes out with the status Approved.
What do the sheets look like?
Your export goes in on the source sheet. The Pay Cat Import tab comes out the other side.
Your export, pasted into the source sheet
The Pay Cat Import tab
Sample data from a test business file.
Already using Pay Cat?
Toolbox is ready to install. No demo, no waiting.
I'm a Pay Cat customer, take me to the Pay Cat Toolbox!What does it cost?
$2
per active employee per month
A provider with 40 active employees pays $80 a month.
✓Added to your existing Pay Cat Payroll plan, with no new contract
✓Billed like Pay Cat Payroll: only for employees active that month
✓Includes every Toolbox report, including the portable long service leave report
✓New reports are added at no extra cost
Free webinar · Thursday 22 October 2026, 12pm AEDT
See Toolbox run live, all nine tools
Tasya, our Head Trainer, runs every Toolbox tool, including the salaried hours report, on a real business file. Live Q&A included. Can't make it? Register anyway and we'll send the recording.
Questions people ask before turning Toolbox on
It turns a timesheet export into a Pay Cat Import tab in Google Sheets. You paste your export into a source sheet, tell Toolbox which of your columns is the employee ID, the start and finish times and so on, and it builds the import tab from them.
No. Different systems use different column names and layouts, so you map your export's own columns to the fields Timesheet Shaper needs. Keep the export's original column headers in the first row when you paste it in.
Employee ID, plus either separate start and end time columns or one combined start and end time column. If your time columns don't include dates, map a date column too. You can also map other ID, kilometres, break duration, work type ID, duration and rate.
In Google Sheets, go to Extensions, then the Toolbox menu, then Time and Attendance, then Timesheet Shaper. Click Create source sheet and paste your export in. Then click Map columns for active sheet, check Settings and click Generate Import.
Two. You choose the work type used for kilometres and mileage, and you tick a box to say whether your timesheets include sleepovers.
Pay Cat Payroll with Toolbox is $11 per employee, per month. That covers the payroll platform and all nine Toolbox tools, Employee Updater through to the SCHADS 5-Week Annual Leave Assessment. There is no separate fee per tool.
Already on Pay Cat Payroll? Adding Toolbox is an extra $2 per employee, per month, taking your subscription from $9 to $11.
Toolbox is charged on your active employee count, the same basis as your Pay Cat Payroll subscription, and it is only available to Pay Cat customers with an active API key. See our pricing page for the full breakdown and exact terms.
Yes. Toolbox connects to your existing Pay Cat business file through your Pay Cat API key, so you'll need an active Pay Cat account with API access before you can set it up. If you're not yet a customer, book a demo and we'll show you how it fits in.
Install the app and click the link under "support" to access the set-up guide. Got questions? Reach out to support.
Yes, but a free Gmail account is enough, you don't need a paid Google Workspace subscription. Toolbox is a Google Sheets™ extension, so you'll need a Google account to install it and run it in a Google Sheet.
No. Everything runs from menus inside Google Sheets. If your team is comfortable in a spreadsheet, they're already comfortable in Toolbox.
No. Toolbox is built for Google Sheets only, not Excel. Once you've generated a report, though, Google Sheets can export it straight to XLSX format if you need the file in Excel.
Ready to get Toolbox working for your team?
Two ways in, depending on where you are with Pay Cat.
Already with Pay Cat
Add Toolbox to my accountNo demo needed. Install straight from the Google Workspace Marketplace.
New to Pay Cat
Book a demoSee Toolbox running against a real business file, alongside the rest of Pay Cat.