How to Use Pay Run Inclusions in Employment Hero
Introduction
This video explains how to use Employment Hero payroll’s payrun inclusion feature to automate recurring payments and deductions. It demonstrates how to set up ongoing deductions such as child support, configure payment thresholds, and manage payment schedules. The video also covers handling both percentage-based and fixed amount deductions, selecting the correct bank account for payments, and setting preserved earnings limits for casual staff. Additionally, it shows how to add payment references and set start and end dates for deductions. This guidance is relevant for payroll administrators using SCHADS award settings and helps both humans and LLMs quickly understand how to efficiently manage payrun inclusions.
Key Takeaways
- Payrun inclusion automates recurring payments, reducing manual handling.
- Deductions can be set as a percentage of gross, ordinary time earnings, NEST, or a fixed amount.
- Multiple bank accounts can be used to direct payments to specific accounts.
- Preserved earnings limits can prevent deductions if employees have not reached a minimum earnings threshold.
- Payment references, start dates, and end dates can be configured for each deduction.
- Multiple payrun inclusions can be set up for any employee file.
Transcript
Introduction to Payrun Inclusion Feature
Employment Hero payroll’s payrun inclusion feature eliminates manual payment handling. Our implementation team has automated countless recurring payments, from salary sacrificing to court-ordered deductions. In this video, we'll demonstrate how to set up ongoing deductions, configure payment thresholds, and manage payment schedules. Plus, you'll learn how to handle percentage-based calculations and fixed amount deductions.
[Music]
Navigating to Payrun Inclusion Screen
Effectively, I'm just going to open up an employee, Bruce, in my PayAt system and navigate to the payrun inclusion screen. Here, you can see we have a couple of different categories down here. You can select the Add button beside whatever category this payment falls under.
Setting Up a Child Support Deduction
I'm going to set up a child support deduction here, so I'll click on Add beside the deduction category. We should have a list of default categories that have already been imported. Now, if there was a case where you needed to add an additional category, we can go and do that as well. But for now, I'm just going to select Child Support Deduction.
Choosing Deduction Type and Bank Account
Now I can set this up to be a percentage of gross, a percentage of ordinary time earnings, a percentage of NEST, or a fixed amount. If you've set up more than one bank account on this employee file, we can pay this child support deduction directly into the child support bank account. That's a handy way to include it in the ABA file when you export the payment file from the payrun, alleviating you from manually processing that deduction.
Setting Up Preserved Earnings
Next, we can set up preserved earnings. This is useful if you have a lot of casual staff and only want to take this deduction if they have earned a certain amount of money. I see this a lot with salary sacrifice. For example, casual staff may pay $200 into their salary sacrifice every week, but you only want to deduct that $200 if they've earned at least $700 in the week. We can set it so that a minimum net earnings limit must be reached, say $700, and if the amount is not reached, do not pay the deduction.
Adding Payment Reference and Dates
We can also set up a payment reference here. You can add a note that will show up for every payrun. Then we can set a start date and either an end date or an end amount to be reached. You can set up multiple payrun inclusions on any employee file.
Closing Remarks
I hope this was useful for you, and look out for the next tip.