100% SCHADS Award Compliance for ShiftCare Users

ShiftCare and Pay Cat are helping care providers confidently navigate the complex world of SCHADS. Let us show you the power of automation with the ShiftCare and Pay Cat integration

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ShiftCare + Pay Cat: The Ultimate SCHADS Payroll Solution

Managing SCHADS Award compliance is complex—but it doesn’t have to be. NDIS business owners and care providers can now automate their entire payroll process with ShiftCare and Pay Cat’s new full integration.

Here’s how it works:

  • ShiftCare simplifies workforce management, ensuring your rosters align with SCHADS rules.
  • Pay Cat’s 100% compliant SCHADS payroll solution ensures accurate award interpretation—automatically applying penalty rates, allowances, overtime, and broken shifts.
  • With seamless integration, your timesheets flow directly from ShiftCare into Pay Cat for precise payroll processing—no manual uploads, no errors.
One system. Full compliance. Less admin.

The Power of Automation: ShiftCare + Pay Cat

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Built-in 100% SCHADS Award Interpretation

Pay Cat's payroll software has the SCHADS Award provisions built directly into the system, ensuring full compliance with every payroll run.

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Seamless ShiftCare Integration

Automatic timesheet exports and imports from ShiftCare into Pay Cat, eliminating manual data entry and reducing errors.

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Automated Timesheet and Payroll Processing

Review and approve timesheets in ShiftCare, then let Pay Cat automatically interpret the data and generate accurate, compliant payslips.

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Comprehensive Shift Type and Allowance Support

Pay Cat handles all SCHADS shift types, allowances, and provisions, automatically applying the correct rates based on ShiftCare data.

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Independently Verified Compliance

Our award interpretation and payroll processes have been independently verified by industry experts, ensuring accuracy and compliance.
See the details of the verification.

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Why NDIS Providers Choose Pay Cat for SCHADS Payroll

Managing SCHADS payroll manually is time-consuming and prone to errors. That’s why NDIS business owners and care providers trust Pay Cat and ShiftCare’s full integration to automate award interpretation and eliminate double-handling of payroll data.

One timesheet for billing & payroll – ShiftCare’s timesheets sync directly with Pay Cat, removing the need for manual data entry.
Automatic SCHADS award interpretation – No more manual calculations—penalty rates, overtime, and allowances are applied instantly and accurately.
Error-free payroll in less time – Reduce admin workload and ensure every pay run is 100% compliant.

With Pay Cat and ShiftCare, you can spend less time on payroll and more time focusing on care—without the risk of underpayments, errors, or compliance headaches.

How It Works

Our customised solutions deliver key benefits that solve your biggest compliance headaches:

Roster Creation with ShiftCare

Begin by effortlessly creating and managing rosters within ShiftCare. Select clients, assign care types that align with NDIS pricing, and choose shift types corresponding to Pay Cat work types. This encompasses everything from standard work to specialised shifts like sleepovers, guaranteeing that all aspects of care are taken into account. Publish your rosters and seamlessly notify employees through instant updates.

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Simple Timesheet Management and Approval

After shifts are completed, employees can clock in and out, add mileage, and input essential details directly within ShiftCare. Managers then review and approve timesheets, which are crucial for payroll and also become part of the billing under the NDIS scheme. The timesheets will then flow from ShiftCare to Pay Cat with the click of a button. This streamlined approval process ensures accuracy and compliance.

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Running a Pay Run (No more manual importing & exporting)

Running a Pay Run is as simple as selecting 'New Pay Run'. This will include timesheets from the selected pay period. Review & approve before finalising the payroll. You then can download an ABA file for batch payments to employees.

 

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Automated Payroll Processing with SCHADS Award Interpretation

In Pay Cat, initiate a pay run that automatically interprets timesheets based on the SCHADS Award. This advanced interpretation covers various shift types and allowances, providing accurate, award-compliant pay outcomes for every employee. The process includes a detailed breakdown of how each shift is interpreted, offering transparency and traceability back to the award clauses.

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Ongoing Support and Resources

Throughout each step, receive ongoing support and access to resources that guide you through the Pay Cat and ShiftCare ecosystems. 

Our process has been independently reviewed by legal teams, ensuring reliable and compliant interpretations of the SCHADS Award.

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See the Pay Cat & ShiftCare Integration in Action

How Your NDIS Business Benefits from ShiftCare + Pay Cat

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100% SCHADS Compliance

Pay Cat’s payroll system automatically interprets the SCHADS Award, applying penalty rates, overtime, and allowances in real-time—so every payroll run is accurate and fully compliant.

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Zero Compliance Risks

Stay protected from underpayment claims and Fair Work penalties. Our integration ensures award updates are applied automatically, so you’re always in line with SCHADS requirements.

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Automate Payroll & Save Time

ShiftCare’s timesheets sync directly with Pay Cat payroll—no manual file transfers, no double data entry. Broken shifts, travel time, and sleepover calculations are done for you, cutting hours off payroll processing.

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Focus on Care, Not Admin

Your priority is providing quality care to your clients. Let Pay Cat and ShiftCare handle payroll, compliance, and award interpretation—so you can focus on what truly matters.

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One Seamless, End-to-End Solution

From roster creation to payroll processing, ShiftCare and Pay Cat work together to ensure SCHADS compliance at every step—without the stress or manual effort.

Ready to Automate Your SCHADS Payroll?

See how Pay Cat + ShiftCare can simplify workforce management and ensure 100% SCHADS compliance—without manual calculations or admin headaches.

✅ Automated payroll interpretation – No more second-guessing penalty rates, allowances, or sleepovers.
✅ Seamless integration – Timesheets sync automatically, eliminating errors and duplicate entries.
✅ Save hours every pay run – Focus on delivering quality care while we handle compliance.

Book a free demo today and discover how our integration can cut payroll processing time, reduce errors, and keep your business compliant.

FAQs

We know that the product is only as good as the implementation process. That’s why we’ve worked hard to make sure this integration is seamless, easy to get up and running, and designed to cause minimal disruption time to your business.

The process looks a bit like this:

  1. Initial setup process to connect your ShiftCare and Pay Cat accounts
  2. Configure pay groups to map to the applicable SCHADS award 
  3. Synchronise employees between the two systems 
  4. Set up location tracking for accurate kilometre calculations
  5. Enable automatic timesheet exports and imports 

That's it! ShiftCare will now send timesheet data to Pay Cat after each shift is completed. Pay Cat validates the information, applies the SCHADS rules, and generates a compliant pay run. You can review and approve with confidence.

Yes we can! Our SCHADS template is an industry-first and the ONLY 100% compliant cloud payroll solution that guarantees accurate interpretation of the SCHADS award. 

Read: Our independently reviewed report of our SCHADS payroll solution.

This is easy! If you are not yet using ShiftCare for your rostering and scheduling, we highly recommend you check them out. You can get a free trial PLUS get 30% off your first 3 months! Just use code 30PAYCAT3. Have more questions about ShiftCare? Reach out to our team, we can help answer them or put you in touch with the ShiftCare team. You can see more about ShiftCare for your NDIS business >> here.

You never have to worry about changes and updates to the SCHADS award. Our team ensures that everything is up-to-date and you don’t have to do anything. 

Yes you certainly can. When you finalise a pay run it will generate the ABA file which you can submit to your bank as a batch payment. Have a look here to see how you can upload the file to your bank. 

It certainly does! Pay Cat is built on Employment Hero Payroll so the integration is the same.

Yes, km allowance will flow through from ShiftCare to Pay Cat.

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Pay Cat has a variety of reporting for payroll, employee data, timesheets and tax alongside the ability to create a custom payroll report to contain whatever information you need.

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During the onboarding process, we will assist you with certain customisations you identify in the onboarding form. These customisations may include above-award base rates and linked penalty rates, above-award allowance rates, customisations to daily overtime, minimum engagement rules, and automatic breaks. If you require additional customisations not listed here, you can work with one of Pay Cat's implementation specialists at an agreed rate. Feel free to discuss your specific requirements with Pay Cat before getting started, and their implementation specialist will provide guidance on the best way to proceed.